Privacy Policy
Last updated: 13/09/2025
Shared City is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your personal information when you submit user-generated content (“UGC”) to our website.
1. Data Controller
The data controller responsible for your personal data is:
The BRICS+ Association of cities and municipalities
Russian Federation, Kazan, Kremlevskaya str., 1
2. What Data We Collect
When you submit content to our website, we may collect the following personal data:
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Name, username, or display name
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Email address (if required for submission or communication)
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Content you provide (text, images, videos, or other submissions)
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Metadata associated with your submissions (e.g., date/time of submission, IP address)
3. How We Use Your Data
We process your data for the following purposes:
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To publish, display, and share your user-generated content on our website
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To moderate submissions and enforce our content guidelines
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To communicate with you regarding your submission
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To comply with legal obligations
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To protect our website from abuse or misuse
4. Legal Basis for Processing
We process your personal data under the following legal bases:
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Consent – when you choose to submit content and agree to its publication
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Legitimate interests – to operate and improve our services, ensure security, and prevent misuse
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Legal obligations – to comply with applicable laws and regulations
5. How Long We Keep Your Data
We retain your personal data only as long as necessary for the purposes described above. Published user-generated content may remain publicly available until you request its removal or until it is deleted as part of routine moderation.
6. Sharing Your Data
We do not sell or rent your personal data. We may share it with:
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Service providers who assist us with hosting, moderation, or website functionality
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Legal authorities if required by law or to protect our rights
7. International Data Transfers
If your data is transferred outside the European Economic Area (EEA), we will ensure appropriate safeguards are in place, such as Standard Contractual Clauses (SCCs).
8. Your Rights Under GDPR
You have the following rights regarding your personal data:
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Access to the data we hold about you
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Rectification of inaccurate or incomplete data
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Erasure of your personal data (“right to be forgotten”)
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Restriction of processing under certain conditions
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Data portability in a structured, commonly used format
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Objection to certain types of processing, including direct marketing
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Withdrawal of consent (without affecting prior lawful processing)
To exercise your rights, contact us at: [email protected].
9. Cookies & Tracking
Our website may use cookies or similar technologies for functionality and analytics. For more details, see our Cookie Policy.
10. Security
We implement reasonable technical and organizational measures to protect your data against unauthorized access, disclosure, alteration, or destruction.
11. Children’s Privacy
Our website is not intended for children under the age of 16, and we do not knowingly collect personal data from them.
12. Updates to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated “last updated” date.
13. Contact Us
If you have any questions or complaints about this Privacy Policy or how your data is handled, you can contact us at:
Email: [email protected]
You also have the right to lodge a complaint with your local Data Protection Authority (DPA).